Terms of Service
TERMS OF SERVICE
Welcome to VirtuHire. These Terms of Service (“Terms”) govern your access to and use of our website, recruitment services, hiring services, candidate services, and related offerings.
By accessing our website, submitting your information, applying for a position, registering as a candidate, or engaging our recruitment services as an employer or organization, you acknowledge that you have read and agree to these Terms.
If you do not agree with these Terms, please do not use our website or services.
1. ABOUT OUR SERVICES
VirtuHire provides recruitment, staffing, talent acquisition, and hiring-related services to employers, organizations, and job seekers.
Our services may include:
Recruitment and talent sourcing
Candidate screening and qualification
Executive and professional recruitment
Temporary or permanent staffing
Contract recruitment
Candidate referrals
Job advertising and placement
Interview coordination
Talent acquisition support
Workforce consulting
Employer recruitment support
Candidate career support
The specific services provided to an employer may be defined in a separate agreement, proposal, engagement letter, or service contract.
2. TWO TYPES OF USERS
Our services may be used by:
Employers and Hiring Organizations
Employers may use our services to identify, evaluate, and recruit potential employees, contractors, or other personnel.
Candidates and Job Seekers
Candidates may use our website and services to search for employment opportunities, submit applications, create profiles, upload resumes, and communicate with recruiters.
Different obligations may apply depending on how you use our services.
3. EMPLOYER RESPONSIBILITIES
Employers using our recruitment services agree to provide accurate and complete information regarding available positions.
This may include:
Job title
Job description
Required qualifications
Compensation and benefits
Work location
Employment type
Working hours
Required experience
Hiring requirements
Application procedures
Employers are responsible for ensuring that their job opportunities and hiring practices comply with all applicable laws and regulations.
Employers must not provide discriminatory, misleading, fraudulent, or unlawful job requirements.
4. CANDIDATE RESPONSIBILITIES
Candidates agree to provide accurate, current, and complete information when using our services.
This may include:
Name and contact information
Resume or CV
Employment history
Education
Qualifications
Professional certifications
Skills
References
Work authorization information where applicable
Candidates must not provide false, misleading, fraudulent, or materially incomplete information.
If information provided by a candidate changes, the candidate should update the information where reasonably possible.
5. JOB APPLICATIONS
Submitting an application through our website or services does not guarantee an interview, job offer, employment, or placement.
We may review applications and determine whether a candidate appears suitable for a particular opportunity based on the information available to us and the requirements provided by the employer.
Employers are responsible for making their own hiring decisions.
We do not guarantee that any candidate will be hired or that any employer will successfully fill a position.
6. RECRUITMENT PROCESS
Our recruitment process may involve:
Candidate sourcing
Resume or application review
Initial screening
Candidate communication
Qualification assessment
Candidate presentation to an employer
Interview coordination
Employer evaluation
Offer coordination
Placement or onboarding support
The recruitment process may vary depending on the position, employer, candidate, and applicable service agreement.
7. NO GUARANTEE OF EMPLOYMENT
Our services are intended to facilitate connections between employers and candidates.
We do not guarantee:
Employment
Interviews
Job offers
Specific salaries
Promotions
Career advancement
A particular employment duration
Successful placement
Employer acceptance of a candidate
Hiring decisions remain with the relevant employer.
8. EMPLOYER HIRING DECISIONS
Employers are responsible for making final decisions regarding candidates.
Employers are responsible for conducting any additional interviews, assessments, background checks, reference checks, verification, or other hiring procedures they consider appropriate or legally required.
We do not make employment decisions on behalf of employers unless expressly agreed as part of a specific service.
9. CANDIDATE SCREENING
Where applicable, we may conduct preliminary screening based on information provided by candidates and information reasonably available to us.
Screening may include reviewing:
Professional experience
Education
Skills
Qualifications
Employment history
Resume information
Candidate-provided references
Unless expressly agreed otherwise, screening does not constitute a guarantee that all candidate information has been independently verified.
10. BACKGROUND CHECKS AND VERIFICATION
Certain positions may require background checks, employment verification, education verification, professional licensing verification, reference checks, identity verification, or other screening.
Such checks may be performed only where appropriate and permitted by applicable law and, where required, with the necessary candidate authorization.
Employers remain responsible for complying with applicable employment, privacy, background-check, and anti-discrimination requirements.
11. RECRUITMENT FEES
Employers may be charged recruitment, placement, staffing, subscription, advertising, or other service fees according to the applicable service agreement.
Fees, payment schedules, replacement guarantees, refunds, and related conditions may be specified in a separate agreement.
Candidates will not be charged recruitment or placement fees unless such charges are expressly disclosed and legally permitted.
12. PLACEMENT AND REPLACEMENT TERMS
Where applicable, an employer may receive a replacement or guarantee period for a candidate placed through our services.
Any replacement guarantee will be governed by the applicable employer agreement.
Unless otherwise stated in writing, replacement guarantees may be subject to conditions including:
Payment of all applicable fees
Timely notification of termination
Candidate termination for qualifying reasons
Compliance with the agreed recruitment terms
Position availability
A replacement candidate is not necessarily guaranteed to be identical to the original candidate.
13. JOB LISTINGS
We may publish job listings provided by employers or obtained from authorized sources.
While we may take reasonable steps to review job listings, we do not guarantee that every job listing will remain available, accurate, or current at all times.
Employers are responsible for the accuracy of information contained in their job postings.
We may remove or modify job listings that appear inaccurate, misleading, inappropriate, discriminatory, fraudulent, or inconsistent with our policies.
14. CANDIDATE INFORMATION
Candidates acknowledge that information submitted through our recruitment services may be reviewed by authorized personnel and, where appropriate, shared with potential employers for recruitment purposes.
We will handle candidate information in accordance with our Privacy Policy and applicable data protection laws.
Candidates should avoid submitting unnecessary sensitive personal information unless specifically requested for a legitimate recruitment purpose.
15. EMPLOYER CONFIDENTIAL INFORMATION
Employers may provide confidential information regarding:
Business operations
Hiring plans
Compensation structures
Internal positions
Organizational requirements
Business strategies
Candidate evaluation criteria
We will take reasonable measures to protect confidential information provided to us.
16. CANDIDATE CONFIDENTIALITY
We will take reasonable measures to protect candidate information and will generally disclose candidate information only for legitimate recruitment purposes, as described in our Privacy Policy or otherwise authorized by the candidate, subject to applicable law.
Candidates should understand that submitting an application may result in their information being reviewed by recruiters, hiring managers, employers, or authorized service providers involved in the recruitment process.
17. INTELLECTUAL PROPERTY
All website content and materials provided by VirtuHire, including:
Logos
Branding
Website designs
Text
Graphics
Recruitment materials
Documents
Software
Databases
Original content
are owned by or licensed to VirtuHire, unless otherwise stated.
You may not copy, reproduce, distribute, modify, sell, or commercially exploit our proprietary materials without written permission.
18. ACCEPTABLE USE
Users agree not to use our website or recruitment services to:
Submit false information
Create fraudulent job postings
Impersonate another person or organization
Collect candidate information without authorization
Misuse candidate data
Engage in discrimination prohibited by law
Conduct fraudulent recruitment schemes
Attempt unauthorized access to our systems
Upload malicious software
Scrape or harvest information without authorization
Interfere with website operations
Violate applicable laws or regulations
We may suspend or terminate access where we reasonably believe these Terms have been violated.
19. THIRD-PARTY SERVICES
Our services may rely on third-party platforms, including:
Job boards
Applicant tracking systems
Background-check providers
Email services
Scheduling platforms
Employment databases
Cloud services
Payment processors
Communication platforms
Third-party services may have separate terms and privacy policies.
We are not responsible for outages, changes, security incidents, pricing changes, or discontinued functionality caused by third-party providers, except where applicable law provides otherwise.
20. COMMUNICATIONS
By submitting your contact information, you may receive communications relating to recruitment opportunities, applications, interviews, hiring processes, or our services.
Where legally required, marketing communications will include an appropriate method for opting out.
Opting out of marketing communications will not necessarily prevent us from sending necessary service-related communications.
21. EQUAL OPPORTUNITY
We support fair and lawful recruitment practices.
Employers are responsible for ensuring that their recruitment and hiring practices comply with applicable equal employment opportunity, anti-discrimination, labor, and employment laws.
Nothing on our website should be interpreted as authorizing unlawful discrimination based on legally protected characteristics.
22. NO EMPLOYMENT RELATIONSHIP
Using our website or recruitment services does not create an employment relationship between a candidate and [Company Name].
Unless expressly agreed otherwise, VirtuHire does not employ candidates solely because they have registered with us, applied for a position, or participated in our recruitment process.
Where staffing or temporary employment services are provided, the applicable staffing agreement will determine the relevant employment relationship and responsibilities.
23. DISCLAIMER
We make reasonable efforts to provide reliable recruitment services and accurate information.
However, we do not guarantee that:
Job listings will always be available
Candidate information will always be complete or accurate
Employers will respond to applications
Candidates will receive interviews
Candidates will receive job offers
Positions will remain open
Recruitment services will be uninterrupted
A placement will result in long-term employment
Recruitment outcomes depend on factors outside our control, including employer requirements, candidate qualifications, market conditions, hiring decisions, and availability of positions.
24. LIMITATION OF LIABILITY
To the maximum extent permitted by applicable law, VirtuHire will not be liable for indirect, incidental, special, consequential, or punitive damages arising from the use of our website or recruitment services.
This may include losses arising from:
Failure to obtain employment
Failure to fill a position
Employer hiring decisions
Candidate decisions
Employment termination
Lost income or business opportunities
Third-party services
Website interruptions
Nothing in these Terms excludes or limits liability that cannot legally be excluded or limited.
25. INDEMNIFICATION
To the extent permitted by applicable law, users agree to indemnify and hold VirtuHire, its officers, employees, contractors, and representatives harmless from claims, losses, liabilities, damages, and expenses arising from:
Breach of these Terms
False or misleading information
Misuse of our services
Violation of applicable law
Infringement of third-party rights
Unauthorized use of another person's information
26. TERMINATION
We may suspend or terminate access to our website or services if a user:
Violates these Terms
Provides fraudulent information
Misuses candidate or employer information
Engages in unlawful activity
Attempts to compromise our systems
Uses our services in a manner that creates legal or security risks
Termination does not affect rights or obligations that arose before termination.
27. PRIVACY
Our collection and use of personal information is governed by our Privacy Policy.
By using our recruitment services, you acknowledge that your personal information may be collected, processed, stored, and shared for legitimate recruitment and business purposes in accordance with applicable privacy laws and our Privacy Policy.
28. CHANGES TO THESE TERMS
We may update these Terms from time to time.
When changes are made, we will update the “Last Updated” date at the beginning of these Terms.
Your continued use of our website or services after updated Terms are posted may constitute acceptance of the revised Terms to the extent permitted by applicable law.
29. GOVERNING LAW
These Terms shall be governed by and interpreted according to the laws applicable to [Country/State/Province], without regard to conflict-of-law principles.
Any disputes arising from these Terms or our services will be handled in accordance with applicable law and the dispute-resolution provisions contained in any applicable service agreement.
30. SEVERABILITY
If any provision of these Terms is found to be invalid or unenforceable, the remaining provisions will remain in effect to the fullest extent permitted by law.
31. ENTIRE AGREEMENT
These Terms, together with our Privacy Policy and any applicable recruitment, staffing, placement, or service agreement, constitute the agreement governing your use of our website and services.
Where a separate signed agreement exists, its specific terms will control in the event of a conflict with these Terms.
32. CONTACT US
If you have questions regarding these Terms of Service, please contact us:
Company Name: VirtuHire
Website: [Website URL]
Email: [Email Address]
Phone: [Phone Number]
Address: [Business Address]
By accessing our website, submitting an application, registering as a candidate, posting a job, or engaging our recruitment services, you acknowledge that you have read and agreed to these Terms of Service.
